As part of a lease setup, employers often agree to cover their employees' charging costs. This includes the utility expenses employees have when charging a company EV at home. Everon has numerous reimbursement options for employees, depending on their use case:
- Declaring expenses as an employee
- Automatically reimbursing employees.
Declaring expenses as an employee
Employees that are expected to manage their own EV charging or that occasionally borrow a company EV can use their transaction reports to declare their utility expenses.
To do this, employees can:
- Sign up for a consumer account.
- Activate their card and station.
- Set a reimbursement rate for their account.
When they charge privately at home, Everon multiplies the reimbursement rate by the kWh consumed to calculate a reimbursable amount, which appears on their card and station transaction reports. Employees can declare their expenses by downloading and submitting transaction reports to their employer.
Automatically reimbursing employees
Employers that have EV lease options for their employees often provide them with a station and card to charge their car at home. In this case, employers cover all costs, from subscriptions to reimbursing their employees' utility expenses.
Everon offers a dedicated solution for this use case, which requires creating an account hierarchy and is set up as follows:
- Employers with a business account create sub-accounts for their employees, and enter an appropriate reimbursement rate (for example, in accordance with the employee's utility provider rate).
- Employers activate their employees' home stations and charge cards in their sub-accounts.
- Employees activate their sub-accounts, providing their bank details for reimbursement.
When an employee uses a reimbursable card and station active in their sub-account, their private charging triggers a reimbursable transaction. Tenants collect reimbursable amounts from the employer and pay them out to employees as illustrated below.
Tips and variations
Give employees additional cards without reimbursing them
Employers can provide their employees with an additional charge card if they aren't the only users of their station. For example, when other people in the household that drive an EV use the same charging station. In this case, employers can activate another private card in the employee's sub-account and disable reimbursement on the card. This comes at no extra cost for the employer: private card subscriptions are usually free and transactions using the additional card are excluded from reimbursements.
Enable employees to charge on the go
Employers can enable public charging on their employees' reimbursable cards so that they can charge at stations within your public and/or roaming network. When employees use their card on the go, it won't trigger a reimbursable transaction because it's public charging. However, employers will receive invoices for public transactions that took place using the card.